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Cares

PITU Cares Act Resource Page

**NOTICE: Cares applications due November 30, 2020

Standard application: This application is for all PITU Tribal Members 18 and over, who are not incarcerated or living in a care facility.

 

Supplementary application: This is a supplement to the standard application for members who did not receive $4,000 on their initial application, and have additional qualifying expenses. You must complete a standard application before filling for supplementary claims.

 

Special circumstances: This application is for PITU Tribal Members 18 and over who are incarcerated or living in a care facility. Special circumstances applications should only complete the application below.

 

If you require any assistance in completing an application, always feel free to call PITU at 435.586.1112. Please know due to the high volume of applications and calls, you may experience some delays, but we will help you!

You can also contact us by email:

For APPLICATION QUESTIONS, contact us at: cares@utahpaiutes.org

For help with obtaining ENROLLMENT information: enrollment@utahpaiutes.org


*PLEASE READ*

Before filling out an application, collect your bank account information, including your routing and checking account number. You will also need your Tribal enrollment number, and a current email account. Please also collect any receipts you would like to file.

It is highly recommended you read the ALLOWABLE EXPENSES sheet, and watch the APPLICATION WALK-THROUGH video below. If you have further questions, contact our office at: 435.586.1112

Paiute Indian Tribe of Utah 2020 Coronavirus Disaster Relief Assistance Program Supplement

As of August 6, 2020

The CARES Act authorized funding for Tribes to assist with the effects of COVID-19. The Treasury has established specific restrictions in how the Tribes can use these funds, the Act states in § 601(f), the funding uses:

  • are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19);
  • were not accounted for in the budget most recently approved as of the date of enactment of this section; and
  • were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.

This means that funding may only be used for expenditures that were not budgeted for, not routine and are a direct response of COVID-19 and are necessary to minimize the effects of COVID-19 from March 1, 2020, through December 30, 2020.

The Paiute Indian Tribe of Utah Tribal Council has authorized the 2020 Coronavirus Disaster Relief Assistance Program to help minimize the effects of COVID-19 from March 1, 2020, through December 30, 2020. The Tribal Council has approved up to $4,000 of reimbursable individual assistance to help with the unforeseen expenses due to COVDI-19.

These funds may be used to assist with your financial obligations. However, it is the responsibility of the members to keep receipts and/or records of all related expenses in how these funds are spent. Any questions on tax liability should be directed to their tax advisor.

Eligibility for the program will require the adult member to provide justification and supporting documents to the financial impacts from COVID-19. We understand that these impacts may be unique to each individual and we would like to assist in identifying impacts and proper and reasonable documentation. Assistance that is covered through any other program at the Tribe or elsewhere is not considered a loss; there is no double-dipping.

 

Potential Loss Example
Loss of employment Applicant loses job or furloughed
Reduction in hours Applicant is employed, but hours were reduced to 34 hours and typically worked 40 hours, the difference of 6 hours for the duration of the reduction is an eligible loss
Loss or reduction of employment benefits Applicant is employed, but due to COVID-19, employer eliminated a benefit that directly provided income to employee
Increase in food or utility costs Applicant has additional food or utility costs due to the increased amount of time spent at home by the applicant and its dependents
Educational expenses to accommodate homeschooling Applicant buys a laptop that is necessary for their child to homeschool when schools were canceled
Work expenses to accommodate teleworking Applicant pays for childcare or other equipment not covered by employer (laptop, printer, or office supplies)
Childcare expenses Applicant paid childcare expenses due to school closure and daycare closure
Health and/or safety precautions Applicant buys masks, hand sanitizer, gloves (or materials related to COVID-19 medical supplies)
Other responses to ensure health, safety, and welfare during this period Applicant buys more goods for reserves, increased cost of toilet paper, mental health

Paiute Indian Tribe of Utah 2020 Coronavirus Disaster Relief Assistance Program Supplement FAQs


Who is eligible to receive COVID-19 Emergency Assistance?

The assistance is available for adult (18+) Paiute Indian Tribe of Utah Tribal Members for up to $4,000 applicants must be enrolled and18 years of age by October 31, 2020.

How long does this program last?

This is a unique temporary program funded from the CARES Act passed in March by Congress for relief from Coronavirus (COVID-19) for losses from March 1, 2020, through December 30, 2020. All applications are due by adult tribal member by 11:59pm on October 31, 2020.

Why is the application deadline October 31, 2020, and not December 30, 2020?

All funds must be expended by December 30, 2020 and any unspent money will be returned to the Treasury. The October 31, 2020 cutoff date will allow the tribe to re-obligate any unused funds. Tribal staff also, need time to properly receive and process intake forms and close out the program. Tribal members can hand in receipts until December 15, 2020 to be processed.

Will everyone get the same amount?

Each member is uniquely situated and the impacts from COVID-19 will be different. Due to the restrictions on this funding, each member will be reimbursed for allowable necessary expenses incurred due to COVID-19 (including documentation) up to $4,000 for adult members. This will result in various payment amounts depending on the member’s allowable necessary expenditures incurred.

Who should fill out the application if multiple adult Paiute Indian Tribe of Utah Tribal Members live in the same household?

The Paiute Indian Tribe of Utah Tribal Council has approved up to $4,000 for necessary expenditures incurred for adult (18+) Paiute Indian Tribe of Utah Tribal Member. If an adult member lives with another adult member each member should fill out their own application and are eligible for to receive up to $4,000 for necessary expenditures incurred.

Can I provide my rent or mortgage statements as part of my documentation for cost incurred of a loss?

If you have not experienced a loss of income rent or mortgage is not an allowable expense, because your rent existed before and will exist after COVID-19 with no documentable increase. Instead your focus should be on why there were difficulties paying your mortgage such as loss of income or the responsibility in buying extra food to stock up.

If you have experienced a loss of income due to reduce hours, unemployment, or furloughed. If you have experienced a loss of income. Please submit mortgage/rent statements.

How can I provide proof of increase Utility Expenses?

In the application please estimate the average cost of monthly utility expenses pre-COVID and estimate the average monthly expenses during COVID. The Paiute Tribe of Utah will find the average cost of increase based on our tribal members responses and distribute the amount based on the information our tribal members provide.

How can I provide proof of increase Food/Grocery Expenses?

In the application please estimate the average cost of monthly utility expenses pre-COVID and estimate the average monthly expenses during COVID. The Paiute Tribe of Utah will find the average cost of increase based on our tribal members responses and distribute the amount based on the information our tribal members provide.

Will payment be sent directly to the landlord or utility company?

No, the assistance will be an ACH direct deposit to the applicant for the eligible expenses.

How do I show proof of loss of income?

The applicant will need to indicate in the application that “I have lost my income due to COVID-19” and check the appropriate box. Once that is complete the applicant will need to provide required documentation of rent or mortgage statements, utility bills (electric, gas, water, garbage, cable, internet, and phone), car payments, car insurance payments, health insurance payments, and food/groceries. Even if the bill is not fully paid and is a “late notice” we need to have documentation included with the application. OR If you have been displaced due to COVID-19 we will need to have documentation included with the application along with the affidavit.

Affidavits should only be used for instances of loss of income that cannot be substantiated by employer notes.

Is the eligible loss for the member or the household?

If a spouse is not a tribal member and they normally contribute to the household, the loss of the spouse’s income due to COVID-19 is an eligible loss of the household.

What if I received unemployment benefits?

If you have already received unemployment benefits that were equal or greater than what you would have received as an employee, this is not an eligible loss. If you received unemployment benefits that were less than what you would have received as an employee, the difference between the two is an eligible loss of income.

What does it mean to “double dip”?

You cannot document a loss that was not yours. For example, if your employer paid for a laptop or printer for you to work at home, you cannot use that receipt for documentation that there was a loss because the loss was not yours.

How can I spend these assistance funds?

It is the intention of this program to assist with necessary expenses incurred due to COVID-19. It is recommended that members keep records and receipts of their purchases to help with any confusion of its tax status in the future or during tax time, but if there are any additional questions members should consult their tax advisor.

Why do I have to provide documentation of loss to receive assistance?

The Treasury has specific restrictions on the Coronavirus Relief Funds, and if relief funds are not properly spent the Tribe and you may have to pay the money back. The funding cannot be used for payments without the guidelines in place to ensure that it was appropriately spent in response to COVID-19 as the Federal CARES Act requires. For more information on the eligible uses by Governments (including Tribal Governments) of these Coronavirus Relief Funds, please see the attached link with FAQs. https://home.treasury.gov/system/files/136/Coronavirus-Relief- Fund-Frequently-Asked-Questions.pdf

These assistances are provided utilizing federal funding and will be subject to audit. To facilitate compliance with the CARES Act and the funds received, there guidelines are necessary to safeguards to protect the tribes and its members from having to pay back the funding.

How can I apply for COVID-19 Emergency Assistance?

The application is available online at www.utahpaiutes.org/caresapp.

What kind of documentation do I need to prove an eligible loss?

Documentation such as receipts and bank statements are acceptable (e.g., providing a receipt if you purchased a new freezer for stocking up on food or highlighting a portion of the bank statement with explanation of COVID-19 purchase). Please identify what type of documentation you are providing and explain how this shows you have been affected by COVID-19.

If you do not have documentation from March 1, 2020-August 2, 2020 the member will need to complete the “Good Cause Waiver” section of the application detailing the Expense that was incurred prior to the program’s announcement.

If you have not experienced a loss of income, WE DO NOT NEED RECEIPTS FOR UTILITY OR FOOD/GROCERIES.  Utility and Food/Grocery information will be calculated based the information provided in the Utility and Food/Groceries section the application.

How can I verify my identification as part of the application requirements?

The Tribal Enrollment Office will be verifying identification based off current Tribal Enrollment data.

Can I use this program more than once?

Multiple receipts may be submitted at one time. Adult tribal members can apply for up to $4,000 of eligible assistance through the December 15, 2020, cutoff date.